Chairman Morris welcomed Mrs. Linda Challis to the meeting who was present to address members on the clearance of the graves in St. Issell's Cemetery. Mrs. Challis said that it had been an upsetting time for her since her daughter's grave had been cleared of shrubs and she felt that the decision had been taken out of her hands since the council decided to remove shrubs etc from her daughter's grave. She said that her daughter, who was disabled, should not be just a number in the cemetery. She continued to say that she died in 2002 and a David Austin rose was planted on her plot in her memory and by removing this rose her memories had been taken away. She thought that no consideration had been given to grieving relatives. Mrs. Challis went on to say that at the moment she is able to look after her daughter's grave, but the time would come when she was unable to do this, that would be the time to clear the grave. Chairman Morris said that the council was sympathetic with Mrs. Challis's comments and it is a sensitive issue. He said that the decision was not taken lightly, in fact it had been discussed for many years, and the council could not relax this decision for one person. The clerk then informed Mrs. Challis that all grave owners had been informed of this decision, but unfortunately because she had changed her address she did not receive this letter. Pembrokeshire County Council adopted the same policy and the undertaker carrying out the funeral arrangements should have informed the family that the cemetery was a lawned one. At this point, Mrs. Challis left the meeting. Clr. Baker proposed that the council set aside an area around the two new seats for the planting of shrubs in memory of relatives and to erect plaques there, and this was seconded by Clr. McDermott. All members agreed. Members also agreed to reimburse Mrs. Challis the cost of the purchase of her preferred choice of rose. The meeting proper then started.

CHAIRMAN'S REPORT

On Thursday, May 8, the chairman attended the presentation of awards for the New Year's Day Swim for 2014. He congratulated Martyn Williams, his family, Roger Stevens and everyone who helped to make the occasion a total success. On Friday, May 30, the chairman attended a meeting on the Saundersfoot Regeneration Strategy at the harbour office. The meeting was led by Mr. Martyn Sullivan, of Powell Dobson Urbanisation. Saundersfoot was highlighted as a haven within a necklace of havens across South West Wales and Southern Ireland. Great emphasis was placed on the fact that Saundersfoot had a key waterfront. Both parking, itself, and the management of parking were essential to its development. Should the Sensory Gardens remain within the local development plan, it was suggested that it should take on more of a maritime theme. New facilities included the reconstruction at Jones & Teague Yard, decking over the sluice area and giving it a historic feel, with modern facilities for learning. In the first option, the old coal office would be replaced by a modern building, which would also cover the BBQ area. The second option included a new car park area which would cover the whole BBQ/coal office/Sensory Garden area and a new indoor/outdoor building on the water front. It was the general feeling of those present that the second option would be more popular as it includes the development of a new square, with improved vehicle access and much needed waterfront buildings.

MATTERS ARISING FROM THE MINUTES

Gates, Regency Hall: Clr. McDermott said that Clr. Poole should be congratulated for the excellent job he had done on the gates. Litter in culverts, path to Wiseman's Bridge; Clr. Baker reported that one culvert had been cleared, but the one nearest Wiseman's Bridge had not, but he would arrange to have this one cleared as soon as possible. Dip in road, Ridgeway: Clr. Baker informed members that this was still ongoing and Pembrokeshire County Council was trying to get Welsh Water to repair it and he would continue to pursue the issue. Parking, Regency Hall Car Park; Clr. Hayes informed members that notices had been placed on the ticket machines stating that it would be free to park after 5.30 pm. Trench and lighting, Long Tunnel: Clr. Baker updated members and said that he had spoken to Mel Stephens, Pembrokeshire County Council, and David Lewis, Hean Castle Estate, and quotations had been agreed for the work to be carried out to dig a trench to accommodate the cabling, the quote being £3,400, £300 cheaper than originally thought and work would commence immediately. He said that a request for payment by installments was made. Clr. Baker proposed submitting a pre-application to either add lights or replace completely to National Park now and this proposal was seconded by Clr. Allsop. All members agreed. Members agreed that Clrs. McDermott, Poole and Baker carry on progressing with the scheme. Council car park: Clr. Baker proposed purchasing six cones from Pembrokeshire County Council to restrict parking near the fire exit doors and Clr. Boughton Thomas seconded this proposal. All members agreed. Clr. John agreed to produce tickets to place on cars illegally parking in the car park. The clerk was instructed to contact Signbox to obtain a new sign to be located at the entrance gates stating 'Saundersfoot Community Council, Private Car Park'. Winding House: Clr. Cavell informed members that the police were now involved in the vandalism that had taken place to the Winding House. She requested that Pembrokeshire County Council trimmed back the overgrowth at the top end of the Incline and the area outside the Winding House would also be tidied up. Donations 2014/15: The clerk informed members that balance sheets had been received from Saundersfoot in Bloom, Wiseman's Bridge Rowing Club, Pembrokeshire CRUSE, Saundersfoot Caring Association, Pembrokeshire S. E. Energy Group, Saundersfoot Footlights and St. Issell's Girl Guides. Members examined the balance sheets and decided to make the following donations: Saundersfoot in Bloom £500, Wiseman's Bridge Rowing Club £100, Pembrokeshire CRUSE £50, Saundersfoot Caring Association £150, Pembrokeshire S. E. Energy Group £100, Saundersfoot Footlights £150, St. Issell's Girl Guides £100. Total £1,150. A balance sheet had not been received from Sardis Parks and Gardens. Further requests for donations were received from Saundersfoot Guild of Friendship, 2nd St. Issell's Brownies and Saundersfoot School. Members decided to donate £150 to Saundersfoot Guild of Friendship and £150 to the 2nd St. Issell's Brownies subject to receipt of balance sheets and £60 to Saundersfoot School. A discussion then took place in giving a donation to the Saundersfoot Youth Club which was in the process of being set-up in Saundersfoot. After a lengthy discussion, it was proposed to give a donation of £500 initially to purchase equipment etc., and this was seconded by Clr. McDermott. Members decided to make the presentation at a function to launch the youth club which all members had been invited to. Clr. Hayes informed members that Saundersfoot in Bloom members had planted flowers in 58 pots throughout the village and asked that Mr. Alwyn Lewis start watering them with immediate effect. Planning Applications: with regard to 13/1110/PA, civic amenity site, Devonshire Drive, Saundersfoot, chairman Morris reported to members with regard to the meeting held on May 2, as follows: "Chairman Morris handed the presentation of materials over to Clr. John, who made use of the presentation facilities at the Regency Hall. Various matters were discussed concerning the position and functionality of the site. Those committee members present agreed totally that the site was appropriate and the functionality, as far as users are concerned, was quite impressive. The application was granted in its original form. Concern was raised over the speed of traffic flowing around the blind bend on the Tenby side of the junction at Crane Cross. It was decided that council should suggest to Pembrokeshire County Council that traffic speed should be limited in the area around the junction and that signs with wording similar to 'Danger Lorries Turning' should be sited nearby. Clr. Baker's report: Clr. Hayes informed members that the weeding opposite the Post Office was in fact carried out by Saundersfoot in Bloom members and not by Pembrokeshire County Council. Wikipedia website: Clr. John said that the website did include more information about Saundersfoot than at first thought, but was shown at different places on the site. Stream; Clr. Pearson informed members that PLANED had formed a group who were prepared to clear the stream in Saundersfoot.

PLANNING APPLICATIONS

Juliet balcony, Greenfolds, Saundersfoot; repairs, beach access, Coppet Hall, Saundersfoot; garage, 3 Castle View, Saundersfoot; extension, 4 Ridgeway Close, Saundersfoot. Members raised no objections. REPORTS FROM VARIOUS COMMITTEES, INCLUDING THE COUNTY COUNCILLOR'S REPORT

Ward issues; Clr. Baker reported that he was in discussion with Mr. Peter Nicholas with regard to a painting refurbishment of the Regency toilet block. At a recent PACT meeting, it was reported that the automatic closing device on the ladies toilet was not working. Clr. Baker suspected that this had probably led to the vandalism in the toilets. He has passed this information to area maintenance who sent a carpenter the following day. The roughening of the paviors opposite the Spar had been trialled with little success, the lightweight equipment made little impression with the heavier equipment pushing the blocks into the sub-base. Clr. Baker would continue to discuss this further with officers. Pembrokeshire County Council have decided to charge town and community councils for hanging baskets this season and Clr. Baker confirmed that 14 have been ordered for Saundersfoot, 10 for Saundersfoot in Bloom and four for The Regency Hall. Clr. Baker reported that he had received a number of comments relating to the wild flower planting in the centre of the garden alongside The Old Coal Office, again this was a budget saving exercise and it was hoped that once in bloom, the flowers would bring colour to the centre of the garden with no maintenance. Following Clr. Baker's continued discussion with Pembrokeshire County Council officers, the quotation for the trench to the long tunnel had been finalised, with the existing contractor completing the work at Coppet Hall being awarded the contract. Pembrokeshire County Council would undertake all work, with Saundersfoot Community Council contributing toward the cost of the trench. Clr. Baker further confirmed that he would assist in the preparation of a pre-planning application to install an upgraded lighting system. Clr. Baker confirmed that Pembrokeshire County Council could provide a quotation for the lines to the tennis courts when Saundersfoot Community Council had decided which games were to be included. Councillor Cavell reported to members as follows: Saundersfoot CP School - Miss Sharon Gillespie had been appointed to the post of deputy head. She was at present part of the senior management team at Mount Airey School. Mrs. Sue Haines will be retiring at the end of the term. Clr. Hayes reported to members as follows: Saundersfoot in Bloom - the AGM had taken place recently and Mrs. Joan Nicholls had resigned as treasurer and Mr. Keith Williams had taken over the role. All other officers remained in position. Clr. John reported to members as follows: Regency Hall Committee - the meeting started with the announcement of three resignations from the committee, Alan and Ciara Hare and Clr. McDermott as an elected member Clr. John replaces him as the nominated member. A motion of thanks was passed for all that Chiara and Alan had done to get the hall started and running so well, they would remain as volunteers. It was reported that the race night was disappointing, with only a small profit and not many committee attendees. It was agreed more publicity was required in future. The chairman then reported that the new staff members were working well together and it was seen that they complemented each other in skills and experience. There had been a meeting with the architects and builders to discuss the 12 month of hall use and the remaining snags in the building. There were ongoing discussions with Pembrokeshire County Council as the lease needed amending now that the TIC had moved into the library - this was not in the original agreement. The Welsh Government did an inspection to see how their funding had been used and were impressed with the building. The treasurer was currently completing a report for the Lottery detailing how their funds had helped the community facility. The treasurer reported that the winter bills were gas at £500 and electric at £600 per month, and with the Easter holidays, there had been less income, they were chasing some late payers, but generally everything was running well. The move to changing the constitution to become an incorporated body required eight named trustees to form the interim management committee, these were agreed as Neville, Rosemary, Sue, Vee, George, Mary, Tessa, Penny and Colin. The second tier of membership consisting of representatives from all local community organisations would be discussed at the next meeting when a draft list will be available. Saundersfoot Harbour Advisory Committee: sluicing - The harbour manager said that after dredging was complete, they had to do a last minute dig to remove a bank that was building up, but that sluicing would now keep the situation under control. The slipway barrier wwas there more of the time than initially indicated, but this had helped to control launching, but that it would not be locked during the day, but accepted that perhaps it should be relocated to above the sailing club's dinghy park so as to provide access at all times. Purchase of Jones & Teague site had been completed and development proposals were being put together, including the proposal for a marine centre of excellence, possibly involving MITEC. Initial consideration was being given to decking over the sluice to create an area of open space - the strategy group to meet to discuss this and other issues. Better floodlighting to be provided by the ticket office and visitor mooring area, along with ongoing improvements to the security camera system. Undergrounding of cables had been successfully completed at no cost to the harbour -looks much better and great safety improvement. Insurers had advised that white lines along the edge of the harbour wall should be considered where railings cannot be used - will try and make these as unobtrusive as possible and to tie in with the existing mooring numbers. Three additional disabled spaces had been provided. Will not now be installing credit card facility in the ticket machines due to cost, but looking at mobile phone payment instead. Events - July 6, Harbour Festival, mix of fun events for children, stalls, raft, rowing and sailing races. There was also some discussion about boat moving as they had been going in very late this year. It had been reported some damage has been done to both boats and street furniture. A new facility was now available for keeping a boat out of the water if it was not going to be used or was for sale, something that the harbour would like to build on in the future. Five visitors mooring had been dropped in the bay for this season. Police forum: Ongoing problems with theft of stone from the Winding House. The offer by Clr. Baker to drive the Greenhill bus to Haverfordwest Skate Park was welcomed by the youths attending, but could it be expanded to other youth activities as the girls were not so keen as the boys on skateboards. There continued to be thefts of gardening tools and other items, along with bikes from garden sheds in the area. The cockle problem may be moving forward as a Welsh Government person would be in contact after the WG consultation process has finished. The parking issues around the Jalna appearred to be easing as the work was coming to an end, but now furniture deliveries were causing problems. Village HGV ban - the inspector said the DPP had assigned traffic cars to certain areas and the one assigned to cover our area was awarded best traffic office of the year! Deliveries on St. Brides corner - this was improving after the inspector had a word with the hotel and the drivers - they now appearred to have someone on traffic duty to help resolve the concerns. Parking enforcement figures were better than they had been in the past, with tickets issued in double figures these days, however, it was the view of the meeting that they were still the poor relation when compared to other villages. There has been a spate of shoplifting in The Strand recently, but the youths were not thought to be local. Sands Nightclub - the inspector had worked three night shifts observing the Sands recently and was not impressed with some aspects of the operation, but was happy with the way drink, drugs and fighting were controlled. The movement of smokers out through the back and then in through the front was one thing he did not like. The headcount at 2 am was 320, at 3 am was 70 and the doors closed at 4.11 am. Chairman Morris reported to members as follows: Saundersfoot Harbour Commissioners - the sluice channel had been further improved using the JCB belonging to the harbour. Slipway activities had been improved by the use of bollards, which afford the harbourmaster more control. The sinkers for visitors' moorings were being installed. New harbour signage had been installed. The work concerning Western Power had been completed. Fencing was to be erected at the Jones & Teague yard. The management of the Regency Car Park was taken over by the harbour at the beginning of April. The harbour questionnaire was now completed and would be prepared for delivery forthwith. Edges within the harbour area would be painted white soon, so that they were more obvious to all harbourusers. The commissioners noted the sad passing away of Mr. Gwynfor Davies, who was a past commissioner.