Planning Applications: a) Lily Pond Farm - NP/19/0309/FUL - A One Planet Development to include a cabin, shed, livestock barn, produce barn, compost toilet, greenhouse, farm gate stall and removal of hedgerow to create car parking area (part retrospective).

The Clerk informed the Council that one letter of objection was received regarding this application. The One Planet Development is a Welsh Government introduced scheme to encourage persons to live in a self-sufficient manner. This scheme enables applicants, who meet the strict criteria, the possibility to establish a development on green spaces, in their ownership, and live ‘off the grid’.

Following a lengthy discussion, the following points were taken in to consideration:

The removal of an excessive amount of established hedgerow for the introduction of a gateway.

To the best of the Council’s knowledge there were a number of existing gateways (one not depicted on the plans submitted) into this area. The Council consider that the applicant does not demonstrate how positive economic, social and environmental impacts will be achieved and how adverse impacts will be minimised or rectified; The close proximity of the proposed site to the watercourse and the possibility of sewerage and wastewater discharging into such.

The Council do not believe the management of surface and foul water has been adequately addressed; This development is outside the current PCNP PA Local Development Plan;

To the best of the Council’s knowledge, historically, potatoes are the only crop to have grown on this land, the applicant is proposing to grow various other crops to support their self-sufficiency plan;

The proposed site will adversely affect the landscape character and highway safety will be affected.

Clr. Cavill proposed that the Council object to the Lily Ponds Planning Application considering the above comments; Clr. Rilstone seconded the proposal with all Council in full agreement.

b) Land North of Penally Heights 19/0189/PA - Erection of one timber holiday lodge with decking, passing bay, vehicular access, designated parking space and pedestrian link from strawberry lane.

The Clerk informed the Council that two letters of objection were received regarding this application.

Following discussions, the Council considered this application: does not demonstrate how positive economic, social and environmental impacts will be achieved and how adverse impacts will be minimised; is not in a sustainable location and does not respect and protect the environment and benefit the local community; does not comply with the conditions of the Planning Authority’s Strategy Policy; is not compatible within the area which it will be located.

It will adversely affect the landscape character, highway safety will be affected and the Council do not believe the management of surface and foul water has been adequately addressed; does not comply with the Self-Catering and Serviced Accommodation Policy in that it is a new development but not within or well related to a Town, Service Centre or Service Village; does not comply with the Static Caravan Site Policy as it is a new chalet site but it is NOT within the Settlement Boundary of a defined settlement.

Clr. Neal proposed that the Council object to the Erection of one timber holiday lodge on land North of Penally Heights considering the above comments: Clr. D’Arcy seconded the proposal with all Council in full agreement.

c) Penally Manor 19/0184/PA - Variation of condition 2 of planning approval ref.16/0956/PA to allow for alterations to fenestration of approved orangery.

The Council consider that the original application was approved as an Orangery - to remove windows would change the dynamics and potentially create a function room.

The French doors requested were originally turned down by yourselves as not being in keeping with the original building, the Council agree with the Planning Authority’s original decision that the proposed French Doors would not be in keeping with the original building.

d) Pixie Grove (Trees) 19/0262/TF - Tree surgery and felling: The Council do not have any objections to the proposed tree surgery and felling

e) Palmers Lake 19/0268/PA - Demolition of upvc conservatory and construct new two storey extension.

The Council consider that the above application is within keeping of the surrounding area and a good use of the established plot.

Clr. D’Arcy proposed that the Council support the Palmers Lake planning application: Clr. Cavill seconded the proposal with all Council in full agreement.

Licensing Application

Queen of Clubs Penally - The Council established the proposed site as the old Chequers Night Club, as the information forwarded by the Pembrokeshire County Council Licensing department only provided a postcode.

Following discussion the Council consider the following:

There is strong evidence of historic problems when this site was previously used as a night club. These problems included: Alcohol related increase in noise levels –

There is a family ran holiday caravan site on land abutting the application site which will potentially be affected by the possible increase in noise levels from persons leaving the venue and music being played.

Historically, and to the best of Councillors recollection, the local police were involved in a number of alcohol related incidents. Tenby Police Station is not manned after 10 pm therefore Tenby area is covered by officers from surrounding stations ie Pembroke Dock or Milford Haven increasing response times considerably. The application is to serve alcohol until the hours of 4 am - Friday, Saturday and Sundays and 4.30 am Bank Holidays.

Historically, and to the best of Councillors recollection, there were also alcohol related incidents on the local trains serving Penally train station regarding persons attending the then existing night club.

The Council requested the Clerk to forward their concerns to the Pembrokeshire County Council Licensing department.

Consideration of

Correspondence Received

a) Email received from Marc Owen - Street Care Department, Pembrokeshire County Council requesting feedback following the Long Course road closures. Clr. Preston requested all comments to be passed to him and he will draft a response to Mr. Owen.

b) Email received regarding the recent article in the Tenby Observer appertaining to the Strawberry Lane layby. The Clerk and Clr. Preston both confirmed that no correspondence had been received by either of them regarding this layby. Clr. Preston also confirmed that he had written a reply to the Observer regarding their recent article.

c) Email received regarding recent military activities on Penally Firing Range that were not advertised in the appropriate manner. These concerns have been noted and are being investigated by the personal at Castlemartin.

d) Correspondence received regarding the overgrown/damaged style by Highlights in Penally. It was reported that this damage could have been caused by the grazier to prevent sheep escaping. Clr. Preston will make enquiries into this matter.

County Councillor’s and committee reports

Clr. Jon Preston: Parking at Village Hall and Bus Stop - Following several meetings carried out with the Chairman and members of the village hall committee, PCC Highways have drawn up detailed plans for a proposed solution which are as follows. There are two locations where marking is proposed. The first is outside the Community Hall and sees the current H marking extended.

The purpose of this extension is to try and deter parking within the swept path of the bus. The bay would not have any restrictions applied to it and its purpose is purely to try and formalise parking in this area. If vehicles are to only park within the marked bay, then there is enough carriageway width for the bus to pass through unobstructed.

The bay will require an element of self-compliance. It is proposed that the bay will only operate for as long as the bus runs i.e. Mon – Sat, 7 am to 7 pm.

The first bus passes at 7.27 am and the last at 6.27 pm Mon-Sat however the times on sign have been slightly extended to account for any delays. Outside of these hours the bay is unrestricted and can be used by residents or other motorists.

Assuming council has no objections to these proposals then work can commence and will take up to 4-6 weeks to complete. I would personally like to thank the Village Hall committee Chairman Mr. Clive Law for his attention and time given to this matter.

Unauthorised Live Firing on Sundays - I have received several complaints regarding un-publicised live firing on the Penally range on Sunday afternoons/evenings.

I am aware that individuals have made formal complaints which I fully support. I have written to Wales and West Training Manager at Landmarc (the civilian company who manages the range requesting a full explanation including one episode of live firing where I am informed the warning flag was not flown.

LDP – Publicity - Following last month’s meeting where members of the public expressed concern over a perceived lack of publicity by PCC regarding the revised LDP, I requested a full explanation of what measure have been taken to publicise the LDP.

I have been advised that PCC consults the public at all key stages of the Plan process, using a variety of methods and in accordance with the Delivery Agreement prepared for the Plan, which has been endorsed by Welsh Government.

The main ways in which PCC publicises LDP-related consultations are by publishing notices in the Western Telegraph at all key stages; issuing press releases to a number of local papers at all key stages; publishing information on LDP 2 on a dedicated website page on the PCC website; providing links to all key consultations on the ‘Have Your Say’ pages on the PCC website; issuing My Account newsletter emails, which take you to a Newsroom on the PCC website; Engagement via Facebook and Twitter; and by contacting via email or post everyone on the LDP consultation database, which includes all those who have responded to an LDP 2 consultation so far and all those who have contacted the LDP team with a request to receive periodic updates as the review process progresses.

The next key stage in the Plan process is Deposit, when a full public consultation draft of the new Plan will be published. PCC Members will endorse the content of the Deposit Plan through a resolution at Full Council. There will be a formal consultation associated with Deposit of LDP 2 and the consultation period will be governed by Regulation. PCC will not be able to accept late representations at Deposit stage. It will be at Deposit stage that the initial outcome of each Candidate Site submission will be known.

Long Course Weekend - I am in the process of collating feedback regarding this recent Long Course Weekend. One of my concerns was the disruption to postal services on Saturday July 6. Despite PCC and the event organiser publicly stating that there would be no problems with mail services on that day the figures provided to me by the Communication Workers Union tell a very different story.

Delivery services failed to reach Manorbier, Saundersfoot village, Tenby High street and New Hedges.

This also includes uncollected mail from post boxes and Post Office counters in those areas. The Croft in Tenby was also closed despite no advance notice of this closure. Noise levels have also been an area of concern and will require monitoring for future events.

Public support is key in maintaining the success of these type of events, however some aspects of this year’s Long Course Weekend have been difficult to defend.

Boules/Petanque Update - I am advised that there has been no further contact with the group since the on-site meeting in mid-May. The success of this project understandably hinges on the finance to carry the project forward.

The funding aspects would need to be fully explored before agreeing the format of who would enter in to the contractual agreement for the land. The group have been in contact with Kevin Shales, who is the Community Development Officer regarding the possibility of applying for an Enhancing Pembrokeshire Grant and as I understand they have been provided with the paperwork. I am told that an application has not yet been made at this stage

PCNPA - Pembrokeshire Coast National Park Authority are aware that planning breaches continue to be made at some holiday parks in Pembrokeshire.

I have been assured that this is being monitored and a period of evidence gathering would be needed to form the basis of any further action. Frustratingly the fines for such breaches are relatively small and do not offer a real deterrent however, In the most serious of cases I understand that a ‘proceeds of crime’ order could be made.

The Council are in full support of the proposals, regarding the line marking and sign to be erected at the bus stop, from Pembrokeshire County Council.

Clr Neal – On Behalf of PLANED - Clr. Neal reported that he had been nominated to officially represent Penally for the ensuing twelve months.

Agenda Items

The Grounds Committee- Consideration of Maintenance schedule and proposed purchase of items for around the village.

Copies of the Grounds Committee’s report were circulated for Councillors to peruse.

Rhys, from Smart Gardens – The Council’s appointed Grass Cutting Contractor, had been requested to cut certain overgrown areas within Penally. He has completed this with no extra charge to the Council.

Discussion took place regarding replacing certain benches and the picnic table on the village Green due to them becoming unsafe and past being able to be repaired. Three of these benches are memorial benches and were dedicated by Mrs.. Margaret Penn, Mrs. Ann Dassen and Mr. James Joseph.

Clr. Cavill confirmed that the Grounds Committee had sought several prices of benches and picnic tables, made from recyclable materials, from various suppliers over the internet and provided the Council with a brochure of the preferred supplier offering the lowest prices.

Clr. Cavill proposed that Penally Community Council purchase three benches (brown in colour), one picnic table and benches (brown in colour), along with the appropriate fixing bolts and engraved plaques to a value of £1,200 (Plus VAT); Clr. Rilstone seconded the proposal with all Council in full agreement.

Clr. D’Arcy will contact Mrs. Penn, Mrs. Ann Dassen and Mr. Joseph and advise them of the Council’s decision to replace these benches.

Date of next meeting August 14 - This meeting will be for planning applications, finance matters and any matters that the Council consider require to be addressed before the September meeting.