Matters Arising from the Minutes: Update on the Grange Development - The Clerk confirmed that the Pembrokeshire County Council has received the Section 106 payment and that the Highways Department are aware of the pathway works required to fulfil this obligation. The Clerk to write to the Pembrokeshire County Council regarding the fact that the Council had requested details of the proposed footpath and the anticipated programme of work.

Future Funding of Penally Crow News - The Village Hall Committee has accepted the offer from The Council to give a monetary grant of £60 per quarter, the dates have been amended to July, October, January and April to ensure that at least one Penally Crow News has been printed in that quarter

The Responsibility for the Maintenance of Public Footpaths - Cllr Preston confirmed that he has spoken with Mr Sean Hilling and will update the Council when further information is received.

Planning

18/1239/PA EastTarFarm, St. Florence - Conversion and extensions of disused stable and barns to holiday lets: Following discussion and consideration of this application the Council do not consider there to be any concerns nor objections. Consideration was given to the fact that there is already good access to this site, it is an established business and these alterations will afford the business to develop further.

18/1226/PA TheRetreat, RetreatRoad - Erection of a single storey dwelling and associated minor landscaping works: Clerk advised the Council that one letter of objection had been received regarding this application from a near neighbour.

Following a long discussion the Council concluded that there are many concerns regarding this proposed new dwelling and object to this application.

These concerns include: Plot to building ratio - Over development of the site; Not in keeping with the surround buildings, which are built to a 1930’s traditional style. There are no other buildings of this design in the historic village of Penally; The proposed building materials are of a none traditional nature, again not in keeping with the surrounding buildings nor village as a whole; Loss of amenities - a large number of well-established trees are proposed to be removed causing a negative ecological impact as well as a massive negative visual impact; Light pollution – The large glass front will afford excessive and inappropriate artificial light falling where it is not intended, wanted or needed; Access and parking - Penally Village already has major parking issues; Privacy - This is a proposed very large dwelling that will effect the privacy of a number of surrounding long standing properties.

18/1360/PA Two Willows, Penally 18/1239/PA EastTarFarm - Alterations and extensions to dwelling: Following discussion and consideration of this application the Council do not consider there to be any concerns nor objections. Consideration was given to the fact that the front elevations alterations will be more in keeping with the surrounding dwellings.

Correspondence Received

Received via post - Notice of Road Closures during the Long Course Weekend Effecting Penally: Discussion took place regarding how the road closures effect the residents of Penally.

The Clerk to request a representative from Events Wales attends a meeting later in the year to discuss any road closures for future events. This has been diarised for October.

County Councillor

Preston’s Report

Street Care - Following on from a letter drafted to PCC Highways Department by the Chairman of the Village Hall Committee, I have had to intervene regarding gaining a response from the local authority. The letter which was first sent in January of this year raised the issue of the hedge cutting responsibility for the area directly opposite the Village Hall. During periods when the Village Hall is being used cars tend to park outside of the hall. When the hedge is not cut back it can make it difficult for the 349-bus service to pass. The cutting back of the hedge does alleviate this problem. Unfortunately, the Village Hall Chairman’s letter was not acknowledged or responded to. I was asked to chase this up in March and again in April. a response was received from the Head of Street Care and a site meeting will now be arranged to discuss the matter further.

LDP - I have been made aware that a site plan has been produced for the proposed development in the field which is currently the Night Owl car park. This follows on from an application by the landowner to include the area as a candidate site in the new Local Development Plan. I have requested a copy of the document which I will share with council upon its receipt.

Boules/Petanque Update - The proposal is developing into a quite complicated project.

When I challenged PCC on its intention to charge rent for the area, I was informed that It has been the Council’s practice to charge for land for the uses that we have identified, and these monies feed in to the revenue budget.

PCC accept that there is Community benefit to such uses and that they will aim to be realistic in the charges so as not to risk the project failing.

In the event of a lease/licence arrangement being agreed, PCC will include break options in the document so that in event of the club not receiving continued support it can be ended on a period of notice.

I have written to the officer requesting that he deals directly with the Petanque club representative. This will cut out the current three-way communication and allow the Petanque club to drive this project forward with my support and that of the cabinet member for Leisure and Sport

Holloway Court - Bad parking has been causing access problems for some residents at Holloway Court. In an attempt to alleviate this, I have met with officers of the council and agreed that the area be marked out as a no parking zone. If cars are found parked on the marked area, then can be referred to the Police who can then issue a fixed Penalty Notice.

Fly Posting - An environmental crime private enterprise is currently under trial in Pembrokeshire. Data received to date shows that fixed penalty notices have been issued for incidents such as discarding cigarette ends, dog fouling and other littering. Fly posting may also attract a fine but communities around the county do display notices for local events. I would expect a pragmatic approach from enforcement officer in cases such as this, but it does remain a possibility that fly posting could incur a fine.

Neighbour Disputes - I have recently received several requests to resolve disputes between neighbours in the ward. Whilst I empathise with those having problems with their neighbours it is not my role to act as a mediator in such cases. I

am elected to represent everyone in the ward, and I must not only remain impartial, but I have no authority to instruct a homeowner to cut their hedge or keep their television turned down.

I may intervene if there is a threat to public safety, but I would advise private homeowners to seek support from the Citizens Advise Bureau in the first instance.

Agenda Items

Consideration of the Terms of Reference for the Grounds Committee - A draft copy of the Terms of Reference for the Grounds Committee was circulated for all Councillors to peruse. This item has been diarised for the May meeting.

To receive prices for works around the village - The Clerk advised the Council that, following discussions with contractors regarding the pricing process, they considered that it would be hard to give an accurate price for one off hourly work.

Following discussions it was agreed that a meeting of the Grounds Committee be held before the May meeting and further consideration be given as to how these tasks can be carried out and paid for. The Clerk to request day and half day rates from the contractors who requested to submit prices.

Cllr P Bradbury proposed that the Grounds Committee be given the authority to spend up to £200 on any one consideration of works, providing the budget allows for such; Cllr Willett seconded the proposal with all Council in full agreement.

Works to be considered: The Village Noticeboard door requires repairing; The Village water pump and surrounding area requires attention and new flowers planning.

The next meeting will take place on Wednesday, May 14, at 6.30 pm.